Excessive Absence Policy

Excessive Absence Review Process

1. Identification of Excessive Absence Students may be identified as excessively absent when they fail to demonstrate academic engagement for a period exceeding the institutional excessive absence threshold established by the Academic Engagement and Attendance Policy. Excessive absence referrals may be submitted through the College's Early Alert process or other institutional reporting mechanisms.
2. Financial Aid Notification and Outreach When a student is identified as excessively absent in multiple courses or demonstrates a pattern of non-participation, the Office of Financial Aid may review the student's enrollment and attendance status. The student may be contacted through their institutional email account and requested to meet with Financial Aid staff to discuss enrollment status, academic engagement, and potential financial aid implications.
3. Attendance Verification and Financial Aid Review The Office of Financial Aid may request verification of academic engagement and the student's last date of attendance (LDA) from instructors. This review assists the College in determining compliance with federal financial aid regulations, including enrollment status verification, Return of Title IV (R2T4) requirements, and other financial aid eligibility considerations.
4. Student Conference and Intervention During the conference, the student and Financial Aid representative will discuss the circumstances contributing to the student's lack of academic engagement, available support resources, continued enrollment intentions, and any potential effects on financial aid eligibility, satisfactory academic progress (SAP), or repayment obligations.
5. Follow-Up Attendance Verification When necessary, the Office of Financial Aid may request updated attendance or academic engagement information from instructors to verify continued participation and ensure accurate reporting for federal, state, and institutional aid programs.

Note: Excessive absence intervention is intended to support student success through proactive outreach and connection to institutional resources. Students remain responsible for attending classes, maintaining academic engagement, monitoring their academic progress, and initiating an official withdrawal when appropriate. Failure to attend or participate does not constitute an official withdrawal from a course.